JERMAIN DEFOE & FAMILY/ DEFOE ENTERPRISE PERSONAL ASSISTANT
We are looking for a highly experienced Executive Personal Assistant who will be working closely with senior manager of Defoe Enterprise Ltd.
You will be working for a high profile individual within the sports industry so the candidate must therefore, by nature, be very flexible, hands-on and be capable of multitasking, most importantly you must maintain the highest level of confidentiality in order to assist the manager.
On a day to day basis you will be involved in scheduling and highly organizing the managers and the families private, social and business calendars, arranging all public appearances, arranging and securing travel arrangements, working on selected business projects and maintaining daily itineraries.
Must be able to supervise a multi-portfolio of houses managing all household staff and contractors, dealing with all incoming bills and more.
Candidates who will be considered for an interview will:
Have the highest level of office duties including managing emails and dealing with all incoming telephone enquires
Marketing knowledge and business development
Demonstrate a high level of social media experience
Have ability and experience in executive summaries of documents and debriefing to senior management
Meet deadlines and demands of the managers extensive and hectic work schedules
Demonstrating a high level of discretion and confidentiality
Have impeccable correspondence skills and be confident in communicating with high profile individuals and senior directors
Flexible to travel abroad and across country throughout the year at a short notice
Suit a small office environment
Media experience and commercial pr will be of advantage
RESPONSIBILITIES
Diary management for Sandra and Jermain
Data management and administration duties
Dealing with incoming email, faxes and post
Drafting emails on director/managers behalf
Answering Calls and handling enquiries
Create database of all business contacts
Produce daily/Weekly briefs via email
Writing minutes and taking dictations
Prepare Presentations
Arrange travelling and accommodation for Jermain
Working on certain projects and carrying out research
Liaison with sponsors i.e. adidas etc.
Briefing directors/managers before meetings and appearances
Travelling with Jermain/ Sandra on business meetings UK (international when required)
Occasional travel alone for business meetings setting up business opportunities for Jermain.
Organising manager on a daily basis: lunch etc.
Working alongside Chonte Marketing director on specific projects
ERRANDS
Organise all Jermain’s personal needs i.e. drycleaners, gardeners, house refurbishments, Sourcing interior designers and everyday tasks etc.
Regularly checking the home when Jermain is away, making sure all is in place for his return i.e. fridge is stocked and plants watered and house is clean.
Select and organise wardrobe with specific designers for special events/appearances i.e. Oswald boateng, Harrods, ZAP etc
PROPERTIES
Organising all the Defoe family’s households and needs
Organising Cleaners and food shopping when necessary
Overseeing Gardeners
Domestic Cleaners
Security
SOCIAL EVENTS
Book all social events i.e.
Theatre, Concerts, Cinema, Musicals
Restaurant bookings and recommendations
Spa Days
Family outings
FAMILY
Planning Yearly events including family birthdays and other celebrations
Organising yearly family holidays and individual holidays.
Managing and organising individual family members (Sandra, Andre, Chonte and Chase. Family pets)
Dealing with the domestic running of all Defoe family properties including international.
Creating an inventory for holiday Villas.
Help to plan and organising special yearly calendar events i.e. (Mother’s day, Fathers Day, Easter, Black history month, Bonfire Night, Christmas, New years etc.)
BRANDING
To create a global brand for the Jermain Defoe name
Growing his online database on his website, Twitter, Facebook and other social networking platforms.
Gaining further recognition within the media
Producing his own iphone apps
Identify source of sponsorship opportunities
POTENTIAL PROJECTS
Growing The Jermain Defoe foundation charity i.e. yearly fundraising and events
Create his own clothing line/Fragrance for e-commerce on his website
Starting up his own Sports Mentoring and Management company
Football Grass roots soccer academy
JOB ROLE
WORKING FROM THE JERMAIN DEFOE OFFICE MONDAY – FRIDAY 9.30am-5.30pm
There will be out of hours and weekend work depending on manager’s event diary or projects.
Must be on call 24/7
Not asking for a lot of your time!!
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